Provide specialist finance input to planning and budgeting for all businesses in corporating with Finance team by details level on the tax impact, functional costs & intra-group charges.
Involvement in the forecast process, especially in areas such as identification of unusual, redundancies, etc.; and related communication to Finance team. Ensure any results impacting information is clearly communicated to Businesses people.
Implement Finance strategy and involve in Business strategy implementation and initiatives
Coordinate and support in leading the Finance organization in operationalising their respective budgets and provide financial advice to all the support functions and satellite units of Global support functions in the management of their budgets
Provide financial advice on the set up of a compliant and efficient structure and process for intra-group recoveries and settlement. Governance on cost sharing mechanism where applicable
Provide financial advice on the setting up of global and regional units in country for the provision of intra-group activities and services, which will include the creation of appropriate Service Level Agreements (SLAs) which will comply with fiscal and legal requirements and support an efficient and effective intra-group recoveries and settlement process (where relevant)
Support in review costs and recoveries to ensure delivery against approved budget
Prepare Forecast normally required for recovery tests and financial planning and also support to Treasury in the process of planning financial needs and dividends payments (where relevant)
2. Accounting Policy & Compliance
Co-ordination of internal and external audit, and external relationship management with local external auditors
Perform reviews to ensure the supplemental disclosure information is complete, reasonable and accurate
Perform a reasonableness review of Group reporting data, including late adjustments, and ensures that the control framework around Manage Close is fit for purpose
As accountable for the financial results, perform a quarterly reconciliation review by focusing on large, material items, and a review of aged items
Ensure that all statutory and legal returns for all legal entities are completed in accordance with local regulations and without penalty
Coordinate Contingencies reviews with Businesses, Legal, Tax, Environmental services and other areas
Assist Controller to coordinate Value Erosion Review/Impairment Test (VER/IT) exercise with Finance person and to review documentation.
Coordinate and provide financial management, controllership advice and lead the set up and maintenance of accounting and control requirements for businesses in alignment with Group standards and fit to VAS
Review and provide first level validation for quarterly Tax charge calculations
3. Governance and Business Controls
Provide input to Business Assurance Process (i.e. Business Assurance Letter and Country Controller Assurance where applicable)
Ensure compliance to the financial controls framework. Maintain an oversight over the accounting/financial control environment by keeping an overview of accounting and financial control issues/ problems arising from financial closing and business operations; bring these to close in the regular finance meetings with Country Controller & Finance Team.
Monitor and ensure proper follow up on actions arising from internal audits, external audits, Business Control Incidents (BCI), Control Learning Incidents reporting (CLI) and Business Assurance Letters covering Controllers and Corporate functions
Focal for BCI and CLI reporting covering Controllers and Corporate functions to be submitted to GRA Manager, submits summary of control incidents to the Board
Ensure an appropriate local change management process is in place to ensure the continued robustness and integrity of the financial control framework
Financial Controls Manual (FCM):
Disseminate locally Financial Controls Manual (FCM) Key Control monitoring, communications and reporting requirements.
Assist the Country Controller to coordinate, undertake and update local risk assessment and FCM Key control identification requiring monitoring, involving Business & Finance team leads, process and control owners, service providers and auditors where appropriate.
Assist the Country Controller to assess impact of change and address high impact changes on the local financial control framework.
Execute change control requirements, obtaining the required approvals per the change management process and communicate the change approvals to all impacted parties
Coordinate FCM Monitoring requirements including Control Owner Confirmation (COC) process and ensuring all confirmations are received by the due date · Ensure FCM Key control data repository is maintained to the required standard. Update data repository for changes to local Risk Assessment, Key Financial Controls, Control Owners/ Operators, Monitoring results, etc
Together with the Country Controller, assess impact of any control failures, verify if there are other mitigating FCM key controls, if the control failure warrants a qualification in the BAL and agreeing any additional requirements regarding confirmation and control failure with the Regional Controller. Advise GRA of any Control failures and impact assessment
Engagement with the control operator and control owner to determine the underlying root cause of any control failure, develop/agree on remediation plan (action and timeline) and follow up to ensure that remediation is carried
Manual of Authorities (MoA):
Maintain administrators’ list in the MoA tool and focal to ensure updates made as required to Corporate and Organisational based on change control process following local approval requirements
Coordinate with business for appropriate MoA level (band value) if MoA roles are requested arising from job role mapping changes
Resolve with business on the alignment problem between Org MoA and Corporate MoA
Financial Controls Security
Own and maintain Security Access Strategy and Segregations of Duties (SoD) Standards
Monitor compliance with the Standards and security access process for production systems
Review and support Risk waivers, mitigating and compensating controls; steward SOD risk waivers, mitigating and compensating control documentation
Monitor SoD reporting (manual and system)
Monitor changes to Processes, Systems, Organisation to identify SoD conflicts & resolve unacceptable SoD Conflicts, including review and approval of compensating controls
Maintain and communicate security control guidelines locally
Communicates any role or job changes that may affect the users within their assigned areas
Group Records Management (GRM)
Be a Local Records Manager Role for the country organization
Ensure that implementation of GRM is sustained and that the systems and services around Record Management remain fit for purpose
Coordinate and assist in responding to exceptional events that require changes to the routine Record Management activities
Assist in establishing and sustaining a network of Record Focal Points in order to share best practices in the disciplines of RM and to promote, improve and sustain Record Management practices within the country or organization
Support the DS Business Records Manager, communicate and actively champion the use of GRM systems, services, processes and procedures and the inclusion of appropriate Record Management business targets in the Goals and Performance Appraisal (GPA) process.
4. Functional Leadership
Support in Interface Management with Business Partners, Finance Operations, and coordination of internal and external communication with stakeholders.
Finance Staff Management by assisting staff awareness on Controllers Curriculum and Finance Experience Navigator, Group General Business Practice, encourage Enterprise First behaviors, promote HSSE awareness & participate in mentoring scheme)
Support in promoting adherence and compliance with HSSE rules (i.e Life Saving Rules)
5. Project Work
Support (by providing input, expertise, facilitate communication and resolution of issues) process Improvement Initiatives)
Support group/finance/business initiatives, rationalisation eg; business model or portfolio projects eg legal entities rationalisation etc.
Supports migration management activities
6. Finance Area Specific
- Preparation all local supervisory board information, multi sector reports, local management reports, etc.
- Explains the accounts to the respective board of directors when seeking board approvals of accounts and/or dividends.
Support in the relationship management with government departments (eg Customs, Taxation Office, Government Ministries, Industrial bodies etc) (incl. receiving government officials when attending, audit commencements and other requirements)
Support in managing dividend declaration, approval and payment submission process with Treasury involvement (only for multi sector countries or public listed entities or where tax calculation is key element of dividend calculation). Includes the presentation of supporting documentation to Central & local banks and getting the necessary approvals for the payment (where relevant).
Tax – Direct and Indirect
Verify for all Tax Returns
Ensure that all tax returns and payments are made in accordance with local regulations on time and without penalty
Support in managing internal and external interface relating to tax and duties
Manage government relations and work with internal/external parties and local Industry to discuss/pursue/lobby on matters of common interest (e.g VAT, Excise duty, Direct taxes, Service tax etc) (if delegated by Controller)
Review & verify all Direct tax worksheets/calculations etc to ensure that the calculations are complete and accurate.
Playing Acting Country Controller role when required
Strong relationship building and influencing skills will be called upon to successfully deliver in the role. Deputy Controller will need to balance the roles of effectively challenge with that of being supportive.
The position requires capacity to lead in implementing Global financial policies, Local financial, accounting and tax laws & regulations.
Continue in-depth practical experience of end-to-end in-scope process including those related to governance, business assurance, risk control framework and policy across country.
Strong knowledge & skill in many different areas including treasury management, solving problem, tax judgment & legal foundation
Continuous process improvements achieving operational excellence and meeting the Group tightening report deadlines without compromise in quality and basic controls
Leadership capability is required as team management and stakeholder management
Be up to date on new GAAP, IFRS, VAS and new tax regulations.
Professional qualification – Finance/Economics degree, preferably with Masters degree in related field
Minimum requirement 10 years relevant finance and accounting experience covering all aspects of finance functions with emphasis on analysis skills.
High degree of maturity, confidence and high level of proficiency in English language with strong communication and interpersonal skills.
Team player, values differences, motivator and able to take total business view and realize impact of decisions and actions for the whole business.
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First Alliances is Vietnam's most established and largest specialist professional recruitment consultancy and HR outsourced solution provider. Operating across all major industry sectors and at all ...